General Guidelines


Accepted Software

Ross-Ellis prepress is supported by the Transcontinental Premedia Integrated Solutions Center (ISC) and maintains all graphic software up to date. Quark and Adobe Creative Suite are automatically updated on all stations as soon as they are tested and released.

Before sending your files to Transcontinental Ross-Ellis, or creating your final PDF, please read this list and ensure your files are compliant with this check list:


Make sure to add bleed all around the template of 1/8” beyond the trim line.


  • Grayscale and color images must be at 300 dpi.
  • All links must be updated; raster files must be in composite TIFF or EPS format.
  • No files using OPI
  • All images intended to be printed in process colors need to be in CMYK color space. All RGB, Lab and ICC-based colors must be converted to CMYK.
  • Check for nesting: Make sure you supply every image linked into page layout. If you are linking an EPS file from Illustrator, into your page layout, make sure to collect all the images and fonts from the EPS file.
  • Please note that any profile attached to TIFF or EPS files will be changed to plant profile.
  • Please note that any profile linked to your page layout software will be changed to plant profile.
  • Total Ink Limit should not exceed 320%. To convert your images, go to the Color management section and install the profile Ross-Ellis supplies to convert.
  • Color check and clean up: Make sure your document is setup to print ONLY the colors intended to print. Convert to process all spot swatches used to CMYK unless you are printing a job with spot colors.
  • Image compression: If you use image compression, make sure to use JPEG at Maximum compression quality to avoid artifacts.
  • Do not use .JPG, .GIF or .PNG files



  • Do not rename Pantone colors, leave color names unchanged.
  • Special print colors to use (other than Pantone colors, use exact syntax): Dieline, Dieline_auto_overprint, EMBOSS, FOIL, GOLDFOIL, Level1, Level2, Level3, MASK, MATTE UV, SPOTWHITE, SILVERFOIL, Spot UV, UV SPOT GLOSS, UV, WHITEPLATE. (All must be set up as spot colors using these exact names.)
  • DO NOT USE Dieline_auto_overprint as a color in your layouts/artworks, this color is for cuts and folds reference ONLY, WE DO NOT PRINT THIS COLOR. If you like the visual appearance of it, note it's 100Y-100M, create it as a CMYK color in your softwares.


  • All fonts must be supplied with the job. Include both printer and screen fonts. This includes the Standard
    14 fonts (PostScript Type 1 fonts built into most PostScriptoutput devices).
  • Fonts can be Type 1, Open type. TrueType fonts and Multiple Master fonts are less reliable.
  • Make sure to supply fonts used within EPS graphics such as fonts used in placed Illustrator files.
  • NEVER USE "menu-style" or “artificial” fonts, these styles may not have matching printer fonts available and may not print correctly. For effects such as bold or italic, select a bold or italic font. Do not change them manually in Quark in the measurements pane.


Type size and ruling

For maximum readability and better results, submitted files should be:

  • Minimum type size for positive printing: 5 pts
  • Minimum type size for reverse and knockout printing: 6 pts
  • Minimum type size for a knockout in a 4-color process printing: 6.5 pts
  • Minimum type size stroke width as well as rule or line is : 1pt

Organizing your folder

Create one general folder to contain all files and name it according to your project. Inside your project folder there should be 3 items: your page layout, a folder called “Links” (with all of your images inside of it) and a folder called “Fonts” (with all of your printer and screen fonts inside of it).